How to Make GDP Data Storage and Retrieval as per cGMP?

GDP Data Storage and Retrieval


In this article, you will learn the best 10 tips to make GDP data storage and retrieval correctly according to Good Documentation Practices GDP as per FDA requirements.  Moreover, you can discover how to get a Document Management Procedure Template and Document Management Software Application to handle your training activities fast and easily.

The following considerations apply for GDP data storage and retrieval:

  1. Only authorized personnel can perform data storage and retrieval.
  2. When used as a primary record, documentation scanned to electronic media should be verified as a complete, accurate, and authentic duplication of the original.
  3. Verify the scanned record is a complete, accurate, and authentic duplication of the original.
  4. Scan record to create an electronic copy.
  5. Compare scanned records to the original to ensure the scan is an exact duplicate of the original.
  6. Store the scanned record in a validated electronic system.
  7. Store scanned records in the designated data depository system, i.e., DocuSign, etc.
  8. Review stored records to ensure records uploaded correctly.
  9. Discard the original in the confidential bin.
  10. Electronic media should follow standards per a specific company’s records retention policy to ensure the protection of the data for the life of the record.

For more information questions and answers about GDP data storage and retrieval according to Good Documentation Practices GDP and Compliance With Drug CGMP Guidance for Industry press here.

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CIQA is a quality and regulatory consultant with 25 years of experience developing products and managing projects in the medical device supply chain, and pharmaceutical industries. His experience includes research, product development, operations management, manufacturing engineering, equipment design, regulatory affairs, and quality assurance. Specific questions about Document Control Management DCM or quality system training can be directed to CIQA at


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Quality procedures templates

Three (3) Options to Create Document Control Management DCM Procedures:

Bronze Option. You Can Create Your Own Quality Procedures, using a Template.

You can download samples of the Document Control Management DCM procedure templates in .pdf format. 

To see the complete list of the most popular quality procedures templates, click here.

In addition, you can request a quotation to buy online a full SOP template document in MS Word format that is completely editable, ready to fill, and adapt to your specific needs.

Silver Option. We Can Bring You a Formal Training on GDP data storage and retrieval on Good Documentation Practices.

This option is recommended if you want to learn more about how to build robust quality system procedures. One of our expert(s) can provide online step-by-step training to your team (unlimited assistance) on how to build reliable SOPs using our template(s). Also, you can improve your corporate quality procedures and policies by incorporating our template(s) and tools.  It includes a fully editable template from the Bronze option, plus training, exams, and a training certificate for each assistant.  Request a quote now.

Gold Option. We Can Create Customized Quality Procedures.

One of our expert(s) will create and prepare your customized SOPs with the inputs and specific information of your company. It includes a fully editable template from the Bronze option, plus online support in document creation, implementation, and training. Request a quote online.



For more information about GDP data storage and retrieval on Good Documentation Practices, refer to:




QS Regulation and Guidance • Quality System Regulation and Preamble – GDP data storage and retrieval on Good Documentation Practices.

Inspection Guide – Pages 8, 15, 21, 22 and 23

Guide to Inspections of Quality Systems [Quality System Inspection Technique (QSIT)]

Ramon Cayuela, MS, BS, Chemical Engineering

Ramon Cayuela, MS, BS, Chemical Engineering

CIQA President and CEO.
I've been working in validation engineering since 1992 with many multinational pharmaceutical companies. I love sharing my passion and knowledge with others. If you have any questions about anything (or just have general questions). I will be more than happy to assist you. You can count on the BEST customer service on CIQA. I go to great lengths to make sure my clients are 100% satisfied with their purchases and check emails/messages consistently throughout the day. You can rest assured that everything being sold here is as-described or your money back. I look forward to working with you!