How to Conduct a Quality Management Review Meeting in 5 Steps.

How to conduct an effective management review


In this article, you will learn how to conduct an effective quality management review meeting in accordance with cGMP current Good Documentation Practices and Process Excellence.

Quality Management Review Meaning

A meeting with top management to present the metrics results after implemented the recommended actions.

The management review is an official corporate meeting in which the top management is informed of the most relevant quality issues and trending at regular intervals throughout the year.

It is a crucial and required part of the ISO certified Management System and 21 CFR Part 820.20(c) Management Responsibility.

Management review. Management with executive responsibility shall review the suitability and effectiveness of the quality system at defined intervals and with sufficient frequency according to established procedures to ensure that the quality system satisfies the requirements of this part and the manufacturer’s established quality policy and objectives. The dates and results of quality system reviews shall be documented.”

Indeed, the purpose of a management review meeting is to review and evaluate the effectiveness of your Management System, helping the management representatives to determine its continued suitability and adequacy.

The quality management review aims to confirm that the company:

  • achieves the expected results
  • meets the organization’s requirements
  • functions in accordance with the established operating procedures and processes
  • is capable of identifying non-conformities and monitoring subsequent corrective and preventive actions

5 Steps to Conduct Quality Management Review Meeting:

Step 1. Determine before the meeting, what, when, and who shall be present.

Step 2. Write and distribute the meeting minutes during the meeting.

Step 3. Analyze and evaluate the information, raw data, and source of the supporting evidence for accuracy and legitimacy.

Step 4. Consider the trending and possible correlation between the factors and attributes.

Step 5. Write the summary report with conclusions and recommendations after the management review to document and approve document(s).

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Quality procedures templates

Three (3) Options to Create Document Control Management DCM Procedures:

Bronze Option. You Can Create Your Own Quality Procedures, using a Template.

You can download samples of the Document Control Management DCM procedure templates in .pdf format. 

To see the complete list of the most popular quality procedures templates, click here.

In addition, you can request a quotation to buy online a full SOP template document in MS Word format that is completely editable, ready to fill and adapt to your specific needs.

Silver Option. We Can Bring You Formal Training about how to conduct an effective management review.

This option is recommended if you want to learn more about how to build robust quality system procedures. One of our expert(s) can provide online step-by-step training to your team (unlimited assistance) on how to build reliable SOPs using our template(s). Also, you can improve your corporate quality procedures and policies by incorporating our template(s) and tools.  It includes a fully editable template from the Bronze option, plus training, exams, and a training certificate for each assistant.  Request a quote now.

Gold Option. We Can Create Customized Quality Procedures.

One of our expert(s) will create and prepare your customized SOPs with the inputs and specific information of your company. It includes a fully editable template from the Bronze option, plus online support in document creation, implementation, and training. Request a quote online.

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REFERENCES: How to conduct an effective management review.




Picture of Ramon Cayuela, MS, BS, Chemical Engineering

Ramon Cayuela, MS, BS, Chemical Engineering

CIQA President and CEO.
I've been working in validation engineering since 1992 with many multinational pharmaceutical companies. I love sharing my passion and knowledge with others. If you have any questions about anything (or just have general questions). I will be more than happy to assist you. You can count on the BEST customer service on CIQA. I go to great lengths to make sure my clients are 100% satisfied with their purchases and check emails/messages consistently throughout the day. You can rest assured that everything being sold here is as-described or your money back. I look forward to working with you!